| THE INSPECTION. Housing and Communal Services THE INSPECTION System as a component of the Management Accounting System for Housing and Communal Services will help Management and Responsible Persons of Local Administrations of different levels (regional, municipal, district), Management Companies to have information about the Condition of Real Estate Objects, Territories, Engineering Networks and Systems in the Smartphone "at hand", to control, track and determine the current Condition of all elements of the Housing and Communal Services Infrastructure, and promptly make informed and timely management decisions Presentation - brochure : TheInspection_UA_Local Administrations_RE-MC.pdf |
Housing and Communal Services Infrastructure
It can be noted that there is an Infrastructure of Housing and Communal Services of the corresponding level of housing and communal services (regional, municipal, district) - a multi-level Structure of Territories, Real Estate Objects (residential and non-residential), Engineering Networks and Technical Systems (energy, heat, gas, water, sewage), Transport Networks and means, etc. :
In general, these are those Infrastructure Objects of the Housing and Communal Services that directly provide the housing and household needs of the population, the transport needs of settlements, the supply of necessary resources of water, gas, heat and electricity, and solve issues of improvement and arrangement of settlements.
Complex Housing and Communal Services Infrastructure requires constant attention, operational management, planning and necessary actions to maintain the "Working Condition" and normal operation of all elements of the Infrastructure to achieve the Main Goals - ensuring the needs of the population, their safe and comfortable living, development of Housing and Communal Services Infrastructure, and overall development of the region, settlements, urban areas.
Over time, the Condition of Housing and Utilities Infrastructure Objects GENERALLY CHANGES and WORSE (without appropriate attention and intervention).
Complex Housing and Communal Services Infrastructure requires constant attention, operational management, planning and necessary actions to maintain the "Working Condition" and normal operation of all elements of the Infrastructure to achieve the Main Goals - ensuring the needs of the population, their safe and comfortable living, development of Housing and Communal Services Infrastructure, and overall development of the region, settlements, urban areas.
Over time, the Condition of Housing and Utilities Infrastructure Objects GENERALLY CHANGES and WORSE (without appropriate attention and intervention).
This means the possibility of negative consequences, namely:
Considering the above problems, the Main Tasks of Local Administrations are to ensure proper and high-quality maintenance of Objects of Housing and Communal Services, namely:
- The level of Safety (Life / Fire Safety / Electrical Safety) may decrease, (Life / Fire Safety / Electrical Safety) may decrease,
- The Technical, Qualitative and Sanitary Condition of Infrastructure Objects of Housing and Communal Services may deteriorate,
- The comfort of living of Owners and Residents may decrease,
- The costs of maintaining Infrastructure of Housing and Communal Services increase,
- The risks of unforeseen and emergency incidents increase.
Considering the above problems, the Main Tasks of Local Administrations are to ensure proper and high-quality maintenance of Objects of Housing and Communal Services, namely:
The main tasks of Local Administrations and Management Companies regarding the operation and maintenance of Housing and Communal Services
- Constant controlOrganize Permanent Control of the Objective Condition of Housing and Communal Services Objects (Safety, Technical / Qualitative / Sanitary and Hygienic Condition, Comfort Level) by conducting comprehensive, systematic and periodic inspections with photo and video recording according to agreed Checklists based on accepted Normative documents (Standards, Regulations, Procedures, Rules)1
- Identify and warn of problems in timeBased on constant monitoring of the objective Condition, timely identify and prevent the appearance of all kinds of shortcomings and problems with Housing and Communal Services Infrastructure Objects.2
- Resource consumption controlMonitor resource consumption (electricity, water, heat, gas,...) to understand the volumes and planning of Budgets, as well as for possible measures or projects to reduce consumption (Energy efficiency, energy saving technologies, etc.).3
- Timely reasoned decisionsBased on data on the objective Condition of Housing and Communal Services Objects, data on the volume of resource consumption, make timely informed decisions regarding the maintenance, service and repairs of Housing and Communal Services Infrastructure Objects, as well as form Budgets / Funds for various purposes (Operating, Reserve, Investment...)4
- Timely planning of worksTimely plan preventive or current service maintenance, cosmetic, current or capital repairs of Housing and Communal Services Infrastructure Objects.5
- Purchasing services from external contractorsEnsure the purchase of services from external contractors (maintenance, prevention and repair, cleaning of Infrastructure Objects, maintenance of roads, public areas, Housing and Communal Services real estate Objects.6
- Control of work resultsКонтролювати своєчасність, якість та повноту проведених ремонтних робіт та наданих послуг зовнішніми підрядниками шляхом проведення перевірок з фото-відеофіксацією, а також зі збереженням відповідних документів та звітів з прив'язкою до Об'єктів Інфраструктури ЖКГ.7
- Budget controlControl Budgets (filling and expenses) of Repair / Reserve / Investment / other funds in the context of Housing and Communal Services Infrastructure Objects.8
- Transparency and reportingEnsure transparency, reporting and informing Responsible Persons about the qualitative, technical and financial Condition of Housing and Communal Services Infrastructure Objects.9
- Investment attractiveness and LiquidityEnsure the maintenance and improvement of the Status and High Investment Attractiveness and Liquidity of Infrastructure Objects of Housing and Communal Services and the overall development of the region, settlements, and urban areas.10
Management of local administrations, Directors, Managers, Heads of utility companies and other Responsible Persons are those persons who constantly make decisions regarding the management, maintenance, and maintenance of Housing and Communal Services Infrastructure Objects in proper and working condition in terms of all Aspects - Safety, Technical, Quality and Sanitary and Hygienic Condition, Discipline, Comfort.
Each element of the Housing and Communal Services Infrastructure has its own Status in terms of Safety, Technical, Qualitative and Sanitary-Hygienic Status of Housing and Communal Services Objects. The Status of Housing and Communal Services Objects can also be determined and monitored by Financial and quantitative Indicators (operating costs, resource consumption, budget status, etc.).
An important factor in ensuring the "normal" condition of the elements of the Housing and Communal Services Infrastructure is the timely implementation of maintenance regulations for engineering networks and systems, relevant equipment and facilities, maintenance of buildings and admixtures of residential and non-residential funds in proper condition, maintenance and repair of vehicles, etc.
During the operation and maintenance of the Housing and Communal Services Infrastructure, the National, industry and profile requirements, standards and recommendations relating to the housing and communal services sector must be complied with. Also, each of the local administrations may have its own corpus of Normative Documents, Standards, Regulations and Rules, which determine what the normal State of the Objects should be, what exactly, and according to which documents, standards, regulations and rules the Housing and Communal Services Infrastructure Objects should be controlled and checked, Financial and quantitative indicators of the relevant Indicators.
The state of working qualifications, discipline, and comfort of workers in the Housing and Communal Services sector is also an important factor in ensuring the "normal" state of the elements of the Housing and Communal Services Infrastructure, it also changes over time, and also requires control, inspections, and management.
An additional Goal of maintaining the Housing and Communal Services Infrastructure in a "normal or good" Condition is to maintain and improve the Status and high Investment Attractiveness and Liquidity of residential, non-residential and commercial real estate, which means :
Personnel turnover. There may be another problematic issue in the Housing and Communal Services Sector - personnel turnover. Qualified personnel, specialists, contractors or service companies that were engaged in the operation and maintenance of the Housing and Community Infrastructure Objects may no longer work over time for various reasons, which makes it necessary to "transfer cases" from one person to another, or to look for new performers or contractors. It is desirable that Information about the condition of the Objects should be available to Responsible persons, regardless of the specific person or contractor.
Availability and Accessibility of documentation (Technical, Operational, Reports) and results of work performed related to Housing and Communal Services Infrastructure Objects is an important factor for further sustainable maintenance and service of Housing and Communal Services Infrastructure Objects.
Examples of Control and typical Inspections of Housing and Communal Services Infrastructure Objects can be given:
Each element of the Housing and Communal Services Infrastructure has its own Status in terms of Safety, Technical, Qualitative and Sanitary-Hygienic Status of Housing and Communal Services Objects. The Status of Housing and Communal Services Objects can also be determined and monitored by Financial and quantitative Indicators (operating costs, resource consumption, budget status, etc.).
An important factor in ensuring the "normal" condition of the elements of the Housing and Communal Services Infrastructure is the timely implementation of maintenance regulations for engineering networks and systems, relevant equipment and facilities, maintenance of buildings and admixtures of residential and non-residential funds in proper condition, maintenance and repair of vehicles, etc.
During the operation and maintenance of the Housing and Communal Services Infrastructure, the National, industry and profile requirements, standards and recommendations relating to the housing and communal services sector must be complied with. Also, each of the local administrations may have its own corpus of Normative Documents, Standards, Regulations and Rules, which determine what the normal State of the Objects should be, what exactly, and according to which documents, standards, regulations and rules the Housing and Communal Services Infrastructure Objects should be controlled and checked, Financial and quantitative indicators of the relevant Indicators.
The state of working qualifications, discipline, and comfort of workers in the Housing and Communal Services sector is also an important factor in ensuring the "normal" state of the elements of the Housing and Communal Services Infrastructure, it also changes over time, and also requires control, inspections, and management.
An additional Goal of maintaining the Housing and Communal Services Infrastructure in a "normal or good" Condition is to maintain and improve the Status and high Investment Attractiveness and Liquidity of residential, non-residential and commercial real estate, which means :
- Benefit for Residents and Owners - Apartments or Commercial Real Estate Objects in a "quality" house / district / settlement, which provides a high level of security, amenities and comfort, a high level of Housing and Communal Services, transport accessibility, etc., have a higher Status and a higher Sale Price than in a "regular" house / district / settlement, in other words, have a higher Investment Attractiveness and higher Liquidity (Liquid assets are assets that can be quickly and with minimal costs converted into cash).
- Benefit for the Region / Settlement / Urban District - attracting a larger number of higher-status people for residence and Investors for the development of both Business and Housing and Communal Services Infrastructure Objects, including, which generally leads to a faster development of the Region, Settlements, Urban Districts.
Personnel turnover. There may be another problematic issue in the Housing and Communal Services Sector - personnel turnover. Qualified personnel, specialists, contractors or service companies that were engaged in the operation and maintenance of the Housing and Community Infrastructure Objects may no longer work over time for various reasons, which makes it necessary to "transfer cases" from one person to another, or to look for new performers or contractors. It is desirable that Information about the condition of the Objects should be available to Responsible persons, regardless of the specific person or contractor.
Availability and Accessibility of documentation (Technical, Operational, Reports) and results of work performed related to Housing and Communal Services Infrastructure Objects is an important factor for further sustainable maintenance and service of Housing and Communal Services Infrastructure Objects.
Examples of Control and typical Inspections of Housing and Communal Services Infrastructure Objects can be given:
In general, it can be noted that
MANAGEMENT and CONTROL
over the Сondition of Housing and Communal Services Infrastructure Objects and
over the Сondition of Financial and Quantitative Indicators
DETERMINE -
how Effectively ( Good or Critically Bad )
the Main Goals are being achieved :
- ensuring the needs of the Population and its safety, improvement, comfortable living,
- ensuring the needs of Business and its expansion,
- ensuring the development of Housing and Communal Services Infrastructure,
- ensuring the overall development of the Region, Settlements, Urban Areas.
For effective control and management of Housing and Utilities Infrastructure Objects, the Management of local administrations, Directors, Managers, Heads of utility companies and other Responsible Persons (taking into account access rights) should always have the following Tools available on their Smartphone "at hand" and in the Internet navigator :
- Tools for accessing information about Housing and Communal Services Infrastructure ObjectsAccess to information and data about Housing and Communal Services Infrastructure Objects:
- Detailed Structure of Objects, Subdivisions, Personnel - navigation through the hierarchies of Objects and Subdivisions "from bottom to top".
- Structure of Financial and Quantitative Indicators by Objects - dynamics of budgets / income / expenses, resource consumption, ...
- Normative documents (Standards, Regulations, Procedures, Rules),
- Using QR codes to access data.
- Tools for accessing information about the current State of Housing and Communal Services Infrastructure Objects and the dynamics of the State of Objects over timeAccess to information and data on the State of Housing and Communal Services Infrastructure Objects (to the full depth of the Hierarchies of Objects and Subdivisions "from bottom to top"), with analysis of the dynamics of changes over time :
- Current qualitative, technical, sanitary, security State of Objects with photo / video confirmation,
- State by Subdivisions,
- State of Financial and Quantitative Indicators (KPI, Budgets, Balances, Balances, Resource Consumption),
- Relevance of the State of Objects.
- Tools for determining the relevance of the current State of Housing and Communal Services ObjectsTools for determining the relevance of the current State of Housing and Communal Services Infrastructure Objects, by conducting comprehensive, operational or periodic Checks / Inspections to control the Safety, Technical, Quality and Sanitary and Hygienic State of Housing and Communal Services Objects with photo / video recording according to agreed Check sheets based on accepted Normative documents (Standards, Regulations, Procedures, Rules).
- Tools for fixing Financial and Quantitative Indicators and indicators of Housing and Communal Services ObjectsThe Structure of Financial and Quantitative Indicators and the tools for working with them allowyou to analyze financial and quantitative indicators by Housing and Communal Services Objects.
- Tools for fixing and registering work resultsTools for fixing and registering the results of work or services provided (qualitative, quantitative and financial characteristics of work or services provided, accompanying documents, contacts of counterparties) with a link to Objects.
- Tools for careful control and tracking of the relevance of the State of Housing and Communal Services Infrastructure ObjectsThe tools allow you to carefully control and track the relevance of the State of Housing and Communal Services Objects and their suitability for operation, taking into account the elapsed time or the values of the Indicators, as well as to timely perform the necessary Inspections and Regulations for maintaining Objects in working condition.
- Tools for prompt notification and informationTools for quick notification and informing of Managers and Responsible persons allow you to quickly receive information about changes in the current State of Housing and Communal Services Objects through various channels (e-mail, telegram channels, etc.).
- Reporting ToolsReporting Tools allow for the generation and distribution of operational or periodic detailed Reports on the State of Housing and Communal Services Infrastructure Objects.
There is a need, There is a solution - THE INSPECTION System
With the implementation of THE INSPECTION System, all of these Tools become available to the Management of local administrations, Directors, Managers, Heads of utility companies and other Responsible Persons.
With the implementation of THE INSPECTION System, all of these Tools become available to the Management of local administrations, Directors, Managers, Heads of utility companies and other Responsible Persons.
To get results from implementing THE INSPECTION System in your Company, you need to follow a few simple and clear Steps :
Survey and Audit
Survey of Housing and Communal Services Infrastructure Objects involves the identification and formalization of all important elements of Housing and Communal Services Infrastructure :
- Corpus of Normative documents, Standards, Regulations and rules, which determine - what should be the normal Condition of the Housing and Communal Services Infrastructure (what and how should be checked).
- Classes of Objects and classes of Inspections.
- Registers of Objects, Subdivisions of Housing and Communal Services Infrastructure , Responsible Persons.
- Hierarchies of Objects and Subdivisions.
- Registers of Financial and Quantitative Indicators in terms of Housing and Communal Services Objects.
- Checklists and Inspection Regulations (frequency, periodicity, conditions).
- Rules for tracking the relevance of the State of Housing and Communal Services Infrastructure Objects (Limited time limits or according to the values of Indicators).
- Current Status of all Objects (OK, Attention, Critical)
- Current values (possibly historical) of Financial and Quantitative Indicators
- Responsible Persons or Contractors, who must be involved in the Inspections.
Data Preparation and System Deployment
Data preparation for upload. At this stage, based on the Survey and Audit data, data is prepared for upload into THE INSPECTION System.
Deployment of THE INSPECTION System. The system is deployed and configured in the Customer's IT Infrastructure orthe Infrastructure of THE INSPECTION.
Integration. Also, if necessary, Integration with corporate information systems for data exchange is carried out by developing the Integration subsystem according to the project item 1.
Deployment of THE INSPECTION System. The system is deployed and configured in the Customer's IT Infrastructure orthe Infrastructure of THE INSPECTION.
Integration. Also, if necessary, Integration with corporate information systems for data exchange is carried out by developing the Integration subsystem according to the project item 1.
System Operation
After deploying and configuring THE INSPECTION System and loading data, the system is ready for operation.
Technical support
During the operation of THE INSPECTION System, technical support and maintenance of the system are provided, system administrator services and additional service and consulting services can be provided.
After implementing THE INSPECTION System, in addition to the availability of the above Tools, the following results are achieved :
- Everything is always at hand on your SmartphoneAll important and critical Objects of the Housing and Communal Services Infrastructure are under control and always in the Smartphone "at hand" - the current State of all Objects, the State of Financial and Quantitative Indicators, operational documentation, reports and results of previous works with the Objects
-
Inspections with exact fulfillment of the requirements of the Normative DocumentsEnsuring the conduct of comprehensive, systematic, periodic Inspections of Housing and Communal Services Infrastructure Objects according to Checklists with exact fulfillment of all requirements in accordance with relevant Normative documents (Standards, Regulations, Procedures, Rules). - Early detection of problemsSystematic control and tracking of the relevance of the Condition of Housing and Communal Services Objects, as well as conducting comprehensive and systematic Inspections, allows for early detection and prevention of possible problems with Housing and Communal Services Objects at an early stage.
- Timely decisions and sound PlansThe availability of reliable and comprehensive information about the Condition of Housing and Communal Services Objects allows you to make timely management decisions and prepare sound Plans.
- Minimizing Accident Risks and Controlling Wear and DegradationСSystematic control and tracking of the relevance of the Condition of Housing and Communal Services Objects allow Minimizing the Risks of both Emergency Situations and Unforeseen and Sudden Incidents and Failure of Housing and Communal Services Objects - Accidents, Breakdowns, Lockouts, etc., and Controlling the Gradual Deterioration of the Condition of Housing and Communal Services Objects - Degradation, Wear and Tear, Exceeding Limit Levels,...
- Minimizing Risks of Unforeseen ExpensesSystematic control and tracking of the relevance of the Condition of Housing and Communal Services Objects allows Minimizing the Risks of unforeseen expenses or exceeding budgets.
- Ensuring a high level of SecurityConducting comprehensive, systematic, periodic Inspections ensures maintenance and improvement of the level of Safety (Fire, Life and health of residents).
- Investment attractiveness, Liquidity and DevelopmentTimely management decisions and implementation of Plans for inspections, maintenance, planned cosmetic or major repairs allow maintaining and increasing the level of Investment Attractiveness and Liquidity of Housing and Communal Services Objects, and also ensures the development of both the Housing and Communal Services Infrastructure and the overall development of the Region, Settlements, and Urban Areas.
- Discipline of employees and a high level of quality of work processesInstrumental support for the processes of maintenance and operation of Housing and Communal Services Objects by THE INSPECTION System allows you to discipline employees and maintain a high level of quality of work processes for servicing Housing and Communal Services Objects with recording the results in the system for further analysis and use in making timely management decisions and preparing Plans.
THE INSPECTION Group
Phone : +38 050 311 65 86
Phone : +38 095 276 59 99
Email : info@theinspection.net
Email : support@theinspection.net
Telegram : @TheInspectionGroup
Tel.channel : @TheInspectionSystem
Phone : +38 050 311 65 86
Phone : +38 095 276 59 99
Email : info@theinspection.net
Email : support@theinspection.net
Telegram : @TheInspectionGroup
Tel.channel : @TheInspectionSystem
Contacts of Partners
You can reach out to any of our Partners in your Region. You will definitely receive detailed information about THE INSPECTION, answers to your questions, Consulting services, and assistance in implementing THE INSPECTION for your Business.
-
Premium Partner
LLC "Infotechnoservice"Phone: +38 050 311 65 86
Email: yurit@its.kiev.ua
www: https://its.kiev.ua/ -
Master Expert
Eduard KulchenkoPhone: +380 67 409 29 42
Email: -
Master Expert
Yuriy SydorenkoPhone: +380 50 311 65 86
Email: usidorenko@gmail.com
-
UK
Master Partner
SPACE WORKSHOP LTDPhone: +447857120790
Address: 71-75, Shelton Street, Covent Garden, London, United Kingdom, WC2H 9JQ
-
SLOVENIA
Master Expert
Andrii KorchanPhone: +386 70 523 010
Email: a.korchan@theinspection.net
-
GERMANY
Master Partner
M8 Global GmbH
Email: info@m8global.de
-
Republic of Kazakhstan
Master Partner
ТОО "Smart Point"Phone: +7 777 3888333
Email: rm@smartpoint.kz
Director: Ruslan Makhmudov
Get the Objective Condition of Your Assets
© 2024 THE INSPECTION Group