| THE INSPECTION. Housing and communal services - Condominium Owners Association THE INSPECTION System as a component of the Management Accounting System for the Condominium Owners Association will help the Management, Board, Owners and Responsible Persons to have information about the Condition of Real Estate Objects, Territories, Engineering Networks and Systems in the Smartphone "at hand", to control, track and determine the current Condition of all elements of the COA Infrastructure, and to promptly make informed and timely management decisions Presentation - brochure : TheInspection_UA_OSBB_RE-MC.pdf |
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COA (Condominium Owners Association) is a legal entity created by owners of apartments and/or non-residential premises of an apartment building for the joint use, maintenance and management of their building and the adjacent territory, as well as for the legal registration of their property rights to the building and the adjacent territory.
Infrastructure of the Condominium Association
It can be noted that there is a Own Infrastructure of the Condominium Association - a multi-level Structure of the Condominium Association Objects - Territory, Fence, Landscaping Elements, Non-Residential Structures, Residential Apartment Building, Sections, Roof, Entrances, Premises (basements, attics,...), Engineering networks and technical systems (energy, heat, gas, water, sewage, various equipment), Parking lots, Trash cans, Playgrounds, Recreation areas, etc.:
In general, these are those Infrastructure Objects of the Condominium Association that directly provide the housing and household needs of residents, supply the necessary resources of water, gas, heat and electricity, solve issues of landscaping, arrangement of the adjacent territory, etc.
The complex Infrastructure of the Condominium Association requires constant attention, operational management, planning, and necessary actions to maintain all elements of the Infrastructure of the Condominium Association in "Operating Condition".
Each of the elements of the Infrastructure of the Condominium Association has its own State from the point of view of Safety, Technical, Quality and Sanitary and Hygienic Condition of the Objects of the Condominium Association. Also, the State of the Objects can be determined and monitored by Financial and quantitative indicators of Indicators (expenses for operation, consumption of resources, state of Budgets, etc.).
Management of the Condominium Association - the Chairman of the Board, the Manager, and members of the Condominium Association's Board - are the persons who make decisions regarding the proper management and maintenance of the Condominium Association's Infrastructure.
The complex Infrastructure of the Condominium Association requires constant attention, operational management, planning, and necessary actions to maintain all elements of the Infrastructure of the Condominium Association in "Operating Condition".
Each of the elements of the Infrastructure of the Condominium Association has its own State from the point of view of Safety, Technical, Quality and Sanitary and Hygienic Condition of the Objects of the Condominium Association. Also, the State of the Objects can be determined and monitored by Financial and quantitative indicators of Indicators (expenses for operation, consumption of resources, state of Budgets, etc.).
Management of the Condominium Association - the Chairman of the Board, the Manager, and members of the Condominium Association's Board - are the persons who make decisions regarding the proper management and maintenance of the Condominium Association's Infrastructure.
The General Goal of the Condominium Association's activities is to ensure the Safety, Technical, Quality, and Sanitary and Hygienic Condition of the Infrastructure Objects, to ensure the daily needs of residents, their safe and comfortable living, and to maintain and develop the Condominium Aassociation's Infrastructure Objects themselves.
The main problem - over time, the Condition of the Infrastructure Objects of the Condominium Association GENERALLY CHANGES and WORSE (without appropriate attention and appropriate intervention).
This means the possibility of negative consequences, namely:
Considering the above problems, the Main Tasks of the Condominium Association are to ensure proper and high-quality maintenance of the Condominium Association's Objects, namely:
- The level of Safety (Life / Fire Safety / Electrical Safety) may decrease,
- The Technical, Qualitative and Sanitary Condition of Infrastructure Objects of Condominium Association may deteriorate,
- The comfort of living of Owners and Residents may decrease,
- The costs of maintaining Infrastructure of Condominium Association increase,
- The risks of unforeseen and emergency incidents increase.
Considering the above problems, the Main Tasks of the Condominium Association are to ensure proper and high-quality maintenance of the Condominium Association's Objects, namely:
Main tasks of the Condominium Association
- Constant controlOrganize Permanent Control of the Objective Condition of Objects of Condominium Association (Safety, Technical / Qualitative / Sanitary and Hygienic Condition, Comfort Level) by conducting comprehensive, systematic and periodic inspections with photo and video recording according to agreed Checklists based on accepted Normative documents (Standards, Regulations, Procedures, Rules)1
- Identify and warn of problems in timeBased on constant monitoring of the objective condition, timely identify and prevent the appearance of all kinds of shortcomings and problems with the Objects of Condominium Association..2
- Resource consumption controlMonitor resource consumption (electricity, water, heat, gas,...) to understand the volumes and planning of Budgets, as well as for possible measures or projects to reduce consumption (Energy efficiency, energy saving technologies, etc.).3
- Timely reasoned decisionsBased on data on the objective Condition of Objects of Condominium Association, data on the volume of resource consumption, make timely informed decisions regarding the maintenance, service and repairs of Objects of Condominium Association, as well as form Budgets / Funds for various purposes (Operating, Reserve, Investment...)4
- Timely planning of worksTimely plan preventive or current service maintenance, cosmetic, current or capital repairs of Objects of Condominium Association.5
- Purchasing services from external contractorsEnsure the purchase of services from external contractors (repairs, cleaning of premises, maintenance of elevators, lighting of general purpose premises, etc.).6
- Control of work resultsControl the timeliness, quality and completeness of repair work performed and services provided by external contractors by conducting inspections with photo and video recording, as well as by maintaining relevant documents and reports linked to the Objects of Condominium Association.7
- Budget controlControl Budgets (filling and expenses) of Repair / Reserve / Investment / other funds.8
- Transparency and reportingEnsure transparency, reporting and informing members of the Condominium Association about the qualitative, technical and financial Condition of the Condominium Association's Infrastructure Objects.9
- Investment attractiveness and LiquidityEnsure the maintenance and enhancement of the Status and High Investment Attractiveness and Liquidity of the Owners' Real Estate Objects10
Effectively solving the Main tasks of the Condominium Association is not a simple task that the condominium association management must constantly solve.
The relevance of solving the Main Tasks of the Condominium Association never decreases, but only increases over time, because without appropriate attention, without timely decisions regarding budget planning, regarding planning timely maintenance and repairs - the Condition of Infrastructure Objects WORSENS and the above negative consequences become a significant factor, and in addition - directly affect the Investment attractiveness and Liquidity of real estate objects.
The relevance of solving the Main Tasks of the Condominium Association never decreases, but only increases over time, because without appropriate attention, without timely decisions regarding budget planning, regarding planning timely maintenance and repairs - the Condition of Infrastructure Objects WORSENS and the above negative consequences become a significant factor, and in addition - directly affect the Investment attractiveness and Liquidity of real estate objects.
An additional Goal of maintaining the Infrastructure Objects of the Condominium Association in "good" condition is to maintain and improve the Status and high Investment attractiveness and Liquidity of residential, non-residential and Commercial real estate facilities, which means :
- Benefit for Residents and Owners - Apartments or Commercial Real Estate Objects in a "quality" building, which ensures a high level of service provision and effective solution of the Main Tasks of the Condominium Association, have a higher Status and a higher Sale Price than in a "regular" building, in other words, have a higher Investment Attractiveness and higher Liquidity (Liquid assets are assets that can be quickly and with minimal costs converted into cash).
- Benefit for the Condominium Association - the Condominium Association will have the opportunity to attract higher-status new apartment Owners and Condominium Association members with greater financial capabilities for residence, and powerful Investors for commercial real estate objects in the building, which will allow filling the relevant Budgets and Funds of the condominium association with fewer problems, and accordingly, ensuring a high level of service provision and effective resolution of the Main Tasks of the Condominium Association.
Other important factors that the Management of the Condominium Association needs to take into account and that affect the effectiveness of solving the Main Tasks of the Condominium Association
The Availability and Accessibility of documented results of previously performed work or services provided and Reports related to the Infrastructure Objects of the Condominium Association is an important factor for the further sustainable maintenance and service of the Infrastructure Objects of the Condominium Association..
Personnel turnover is an additional problematic factor in the field of condominiums and housing and communal services. Qualified personnel, specialists, contractors or service companies that were engaged in the operation and maintenance of the Infrastructure Objects of the Condominium Association / Housing and Communal Services may no longer work over time for various reasons, which makes it necessary to "transfer cases" from one person to another, or it is necessary to look for new performers or contractors.
The management of the Condominium Association must ensure the preservation and accessibility of all important information about the condition of the Objects for Responsible Persons, regardless of the specific person or contractor..
The management of the Condominium Association must ensure the preservation and accessibility of all important information about the condition of the Objects for Responsible Persons, regardless of the specific person or contractor..
An important factor in ensuring the "normal" condition of the elements of the Condominium Association's Infrastructure is the timely implementation of the Regulations for the maintenance of engineering networks and systems, relevant equipment and facilities, maintenance of buildings and premises of residential and non-residential funds in proper condition, etc.
In the process of operation and maintenance of the Infrastructure Objects of the Condominium Association, the national, branch and profile requirements, standards and recommendations related to the field of Housing and Communal Services must be fulfilled.
Also, each of the local administrations may have its own corpus of Normative Documents, Standards, Regulations and Rules, which determine what the normal State of the Infrastructure should be, what exactly, and according to which documents, standards, regulations and rules, the Infrastructure Objects of the Condominium Association, Financial and quantitative indicators of the relevant Indicators should be controlled and checked.
In the process of operation and maintenance of the Infrastructure Objects of the Condominium Association, the national, branch and profile requirements, standards and recommendations related to the field of Housing and Communal Services must be fulfilled.
Also, each of the local administrations may have its own corpus of Normative Documents, Standards, Regulations and Rules, which determine what the normal State of the Infrastructure should be, what exactly, and according to which documents, standards, regulations and rules, the Infrastructure Objects of the Condominium Association, Financial and quantitative indicators of the relevant Indicators should be controlled and checked.
The state of Working Qualifications, Discipline, and work Comfort of employees engaged in servicing the Condominium Association's Objects is also an important factor for ensuring the "normal" state of the ondominium Association's Infrastructure elements, also changes over time, and also requires control, inspections, and management.
The Availability and Accessibility of documentation (technical, operational, regulatory, reference) related to the Infrastructure Objects of the Condominium Association is an important factor in the effective maintenance of the Infrastructure Objects of the Condominium Association.
Examples of Control and typical Inspections of Infrastructure Objects of Condominium Association can be given:
In general, it can be noted that
MANAGEMENT and CONTROL
over the Сondition of the Infrastructure Objects of the Condominium Association and
over the Сondition of Financial and Quantitative Indicators
DETERMINE -
how Effectively ( Good or Critically Bad )
the Main Goals are being achieved :
- ensuring the needs of the Population and its safety, improvement, comfortable living,
- ensuring the needs of Business and its expansion,
- ensuring the development of the Infrastructure of the Condominium Association,
- ensuring the maintenance and increase of the Investment Attractiveness and Liquidity of the Objects.
For effective control and management of Infrastructure Facilities, the Management and other Responsible Persons of the Condominium Association (taking into account access rights) should always have the following Tools available on their Smartphone "at hand" and in the Internet navigator :
- Tools for accessing information about the Infrastructure Objects of the Condominium AssociationAccess to information and data about Infrastructure Objects of Condominium Association:
- Detailed Structure of Objects, Subdivisions, Personnel - navigation through the hierarchies of Objects and Subdivisions "from bottom to top".
- Structure of Financial and Quantitative Indicators by Objects - dynamics of budgets / income / expenses, resource consumption, ...
- Normative documents (Standards, Regulations, Procedures, Rules),
- Using QR codes to access data.
- Tools for accessing information about the current State of the Infrastructure Objects of the Condominium Association and the dynamics of the State of the Objects over timeAccess to information and data on the State of the Infrastructure Objects of the Condominium Association (to the full depth of the Hierarchies of Objects and Subdivisions "from bottom to top"), with analysis of the dynamics of changes over time :
- Current qualitative, technical, sanitary, security State of Objects with photo / video confirmation,
- State by Subdivisions,
- State of Financial and Quantitative Indicators (KPI, Budgets, Balances, Balances, Resource Consumption),
- Relevance of the State of Objects.
- Tools for determining the relevance of the current State of Objects of Condominium AssociationTools for determining the relevance of the current State of Infrastructure Objects of Condominium Association, by conducting comprehensive, operational or periodic Checks / Inspections to control the Safety, Technical, Quality and Sanitary and Hygienic State of Condominium Association's Objects with photo / video recording according to agreed Check sheets based on accepted Normative documents (Standards, Regulations, Procedures, Rules).
- Tools for fixing Financial and Quantitative Indicators or indicators of Objects of Condominium AssociationThe Structure of Financial and Quantitative Indicators and the tools for working with them allowyou to analyze financial and quantitative indicators by Objects of Condominium Association.
- Tools for fixing and registering work resultsTools for fixing and registering the results of work or services provided (qualitative, quantitative and financial characteristics of work or services provided, accompanying documents, contacts of counterparties) with a link to Objects.
- Tools for careful control and tracking of the relevance of the State of the Infrastructure Objects of the Condominium AssociationThe tools allow you to carefully control and track the relevance of the State of Condominium Association's Objects and their suitability for operation, taking into account the elapsed time or the values of the Indicators, as well as to timely perform the necessary Inspections and Regulations for maintaining Objects in working condition.
- Tools for prompt notification and informationTools for prompt notification and informing Managers and Responsible Persons allow them to promptly receive information about changes in the current State of the Condominium Association's Objects through various channels (e-mail, telegram channels, etc.).
- Reporting ToolsReporting Tools allow for the generation and distribution of operational or periodic detailed Reports on the State of Infrastructure Objects of Condominium Association.
There is a need, There is a solution - THE INSPECTION System
With the implementation of THE INSPECTION System, all of these Tools become available to the Management and other Responsible Persons of the Condominium Association.
With the implementation of THE INSPECTION System, all of these Tools become available to the Management and other Responsible Persons of the Condominium Association.
To get results from implementing THE INSPECTION System in your Company, you need to follow a few simple and clear Steps :
Survey and Audit
Survey of the Infrastructure Objects of the Condominium Association involves the identification and formalization of all important elements of the Infrastructure of the Condominium Association :
- Corpus of Normative documents, Standards, Regulations and rules, which determine - what should be the normal Condition of the Infrastructure of the Condominium Association (what and how should be checked).
- Classes of Objects and classes of Inspections.
- Registers of Objects, Subdivisions of the Infrastructure of the Condominium Association, Responsible Persons.
- Hierarchies of Objects and Subdivisions.
- Registers of Financial and Quantitative Indicators in terms of Condominium Association's Objects.
- Checklists and Inspection Regulations (frequency, periodicity, conditions).
- Rules for tracking the relevance of the Status of the Infrastructure Objects of the Condominium Association (Limited time limits or according to the values of Indicators).
- Current Status of all Objects (OK, Attention, Critical)
- Current values (possibly historical) of Financial and Quantitative Indicators
- Responsible Persons or Contractors, who must be involved in the Inspections.
Data Preparation and System Deployment
Data preparation for upload. At this stage, based on the Survey and Audit data, data is prepared for upload into THE INSPECTION System.
Deployment of THE INSPECTION System. The system is deployed and configured in the Customer's IT Infrastructure orthe Infrastructure of THE INSPECTION.
Integration. Also, if necessary, Integration with corporate information systems for data exchange is carried out by developing the Integration subsystem according to the project item 1.
Deployment of THE INSPECTION System. The system is deployed and configured in the Customer's IT Infrastructure orthe Infrastructure of THE INSPECTION.
Integration. Also, if necessary, Integration with corporate information systems for data exchange is carried out by developing the Integration subsystem according to the project item 1.
System Operation
After deploying and configuring THE INSPECTION System and loading data, the system is ready for operation.
Technical support
During the operation of THE INSPECTION System, technical support and maintenance of the system are provided, system administrator services and additional service and consulting services can be provided.
After implementing THE INSPECTION System, in addition to the availability of the above Tools, the following results are achieved :
- Everything is always at hand on your SmartphoneAll important and critical Objects of the COA Infrastructure are under control and always in the Smartphone "at hand" - the current State of all Objects, the State of Financial and Quantitative Indicators, operational documentation, reports and results of previous works with the Objects
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Inspections with exact fulfillment of the requirements of the Normative DocumentsEnsuring comprehensive, systematic, periodic Inspections of Infrastructure Objects of Condominium Association according to the Checklists with the exact fulfillment of all requirements in accordance with the relevant Normative Documents (Standards, Regulations, Procedures, Rules). - Early detection of problemsSystematic control and tracking of the relevance of the Condition of Condominium Association's Objects, as well as conducting comprehensive and systematic Inspections, allows for the early detection and prevention of possible problems with Condominium Association's Objects.
- Timely decisions and sound PlansThe availability of reliable and comprehensive information about the Condition of Condominium Association's Objects allows you to make timely management decisions and prepare sound Plans.
- Minimizing Accident Risks and Controlling Wear and DegradationSystematic control and tracking of the relevance of the Condition of Condominium Association's Objects allow Minimizing the Risks of both Emergency Situations and Unforeseen and Sudden Incidents and Failure of Condominium Association's Objects - Accidents, Breakdowns, Lockouts, etc., and Controlling the Gradual Deterioration of the Condition of Condominium Association's Objects - Degradation, Wear and Tear, Exceeding Limit Levels,...
- Minimizing Risks of Unforeseen ExpensesSystematic control and tracking of the relevance of the Condition of Condominium Association's Objects allows Minimizing the Risks of unforeseen expenses or exceeding budgets.
- Ensuring a high level of SecurityConducting comprehensive, systematic, periodic Inspections ensures maintenance and improvement of the level of Safety (Fire, Life and health of residents).
- Investment attractiveness, Liquidity and DevelopmentTimely management decisions and implementation of Plans for inspections, maintenance, scheduled cosmetic or major repairs allows maintaining and increasing the level of Investment Attractiveness and Liquidity of the Condominium Association's Objects, and also ensures the development of the Condominium Association's Infrastructure.
- Discipline of employees and a high level of quality of work processesInstrumental support of the processes of maintenance and operation of Condominium Association's Objects by THE INSPECTION System allows you to discipline employees and maintain a high level of quality of work processes for servicing Condominium Association's Objects with recording the results in the system for further analysis and use in making timely management decisions and preparing Plans.
THE INSPECTION Group
Phone : +38 050 311 65 86
Phone : +38 095 276 59 99
Email : info@theinspection.net
Email : support@theinspection.net
Telegram : @TheInspectionGroup
Tel.channel : @TheInspectionSystem
Phone : +38 050 311 65 86
Phone : +38 095 276 59 99
Email : info@theinspection.net
Email : support@theinspection.net
Telegram : @TheInspectionGroup
Tel.channel : @TheInspectionSystem
Contacts of Partners
You can reach out to any of our Partners in your Region. You will definitely receive detailed information about THE INSPECTION, answers to your questions, Consulting services, and assistance in implementing THE INSPECTION for your Business.
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Premium Partner
LLC "Infotechnoservice"Phone: +38 050 311 65 86
Email: yurit@its.kiev.ua
www: https://its.kiev.ua/ -
Master Expert
Eduard KulchenkoPhone: +380 67 409 29 42
Email: -
Master Expert
Yuriy SydorenkoPhone: +380 50 311 65 86
Email: usidorenko@gmail.com
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UK
Master Partner
SPACE WORKSHOP LTDPhone: +447857120790
Address: 71-75, Shelton Street, Covent Garden, London, United Kingdom, WC2H 9JQ
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SLOVENIA
Master Expert
Andrii KorchanPhone: +386 70 523 010
Email: a.korchan@theinspection.net
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GERMANY
Master Partner
M8 Global GmbH
Email: info@m8global.de
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Republic of Kazakhstan
Master Partner
ТОО "Smart Point"Phone: +7 777 3888333
Email: rm@smartpoint.kz
Director: Ruslan Makhmudov
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